Important Topics:

1. Board Policy 9.30

2. David Sigurnjak/Community School oversees Facility Use Processes, and Risk Management assists with verification of insurance policies.

3. Process

4. Form SR90240: Request for Temporary Use of School Facilities

5. Liability Insurance Requirements

6. Named as Additional Insured –

   • a. Indemnitors agree to provide proof of liability insurance coverage in at least the amount of $1,000,000 per occurrence. The General Liability Policy must name Santa Rosa County District Schools as an Additional Insured AND as the certificate holder.

   • b. A facility a district group wants to use for an event may ask us to provide insurance and list the facility as an additional insured on our policy.

   • c. Contact Cindy McDonald to process these requests.

7. Site administrator role:

   • a. Oversee this process.

   • b. Set clear expectations for use of your facility:

   • c. Cleaning expectations d. Trash expectations

   • e. Use of school custodian (at discretion of principal as a criterion for facility use based on the number of people and type of activity).

   • f. Make decisions regarding opening and securing of facility.

   • g. Put expectations in writing as needed.

Who to call or email for questions:

David Sigurnjak (850)983-5650
Cindy McDonald (850) 983-5150 ext. 4282
Alexandra Timmons (850)983-5150 ext. 1062
Stephanie Hail (850)983-5150 ext. 4209 (Food Trucks)

Resources:

• Facility Use Form

• The Russell Center at Locklin Technical College Event Guidelines

• Purchasing Single Event Liability Insurance for Use of Facilities

• Food Truck Vendor Packet